Health Care Tax Credit
Directions for the Typical Church


Download form 8941 at
Download form 990T at

What follows are simplified directions for the typical church to complete the Form 8941 and Form 990-T and claim a reimbursement from the federal government for payment of health insurance for your pastor and/or lay people. Churches of complexity or churches with financial links to related non-profits may wish to consult with the directions published by the IRS. “Identifying Number” is your EIN. This form must be filed by May 15, 2013.

For a typical local church

Line 1.   Report here all employees of the church, whether part-time or full-time and whether offered health insurance or not. Include clergy in the count of employees. For this line, even a part-time person is counted as a whole number. Do not include contracted employees (like a janitor working for a service), nor persons working fewer than 120 days.

Line 2.  Report the number of Full Time Equivalents (FTEs) employed by the church, both those with health insurance and those without.
*  DO include clergy members in this count.
*  A person working 20 hours per week is 1⁄2 an FTE.
*  A person working half the year is 1⁄2 an FTE
*  Do not include contracted employees (those who receive a 1099 and not a W2)
*  Do not include leased employees (i.e. janitor working for another company)
*  Do not include seasonal workers of fewer than 120 days.
*  No employee, regardless of amount of overtime, can be counted for more than 1.

Line 3.  First, add together the amount of salary paid in 2012.
*  DO NOT include clergy salary, housing, or allowances.
*  Do NOT include seasonal employees working less than 120 days.
*  Do NOT include contracted employees or self‐employed persons.
*  Do NOT include leased workers such as a janitor working for an organized company.
*  Most probably the total amount will equal the amount reported on Form 941 5c Medicare Wages for the year.

Second, divide the total salaries paid by the number of FTEs you wrote on Line 2. You must use the FTE number as the denominator. It seems odd, but it is correct to include clergy positions, but not clergy salaries.

Line 4.  The amount actually paid by the church for health insurance premiums starting 1/1/2012.

Line 5.  Enter the total allowable average premium for your state (i.e. add together allowable amounts for each employee receiving health insurance). The figures for Kansas are $4,959 (employee only coverage) or $12,163 (family). The Oklahoma figures are $5,042 (employee) and $11,836 (family).  Arkansas figures are $4,460 (employee only coverage) and $10,244 (family).

Line 7.  Use 25% and multiply by the smaller of Lines 4 or 5.

Line 8. If Line 2 is 10 or less write the same number as Line 7. Go to Line 9. If the number of FTEs is above 10, use the following formula:

  1. Enter the amount from Form 8941, line 7      __________
  2. FTEs written on Line 2, Form 8941               __________
  3. Subtract 10 from Line 2                                  __________
  4. Divide Line 3 by 15                                        __________
  5. Multiply Line 4 by Line 1                               __________
  6. Subtract Line 5 from Line 1  _______ write this amount on Line 8, Form 8941.

Line 9.  If Line 3 is below $25,000, write the same number as Line 8 and go to Line 10. If Line 3 is above $25,000 use the following formula:

  1. Enter the amount from Form 8941, line 8      __________
  2. Enter the amount from Form 8941, line 7      __________
  3. Enter the amount from Form 8941, line 3      __________
  4. Subtract 25,000 from Line 3                           __________
  5. Divide Line 5 by 25,000  __________  round to at least 3 decimal places.
  6. Multiply Line 5 by Line 2                               __________
  7. Subtract Line 6 from Line 1  __________  write this amount in Line 9, Form 8941

Line 11.  Subtract line 10 from line 4 and enter here

For the typical church: Lines 10, 15, 17 and 18 are $0.

Line 12.  Enter the smaller of line 9 or line 11

Line 13 is the number of persons enrolled in the health plan. Write 1 if it is only the pastor in the health plan.

Line 14 is the number of FTEs that receive health insurance (usually the same as line 13). Write 1 if it is only the pastor in the health plan.

Line 16.  Add lines 12 and 15

Line 19.  Not all payroll taxes should be reported here. Not all payroll taxes qualify for the credit. Only three types of payroll taxes qualify:

1. Medicare tax (not social security taxes) withheld from paychecks for ALL employees, whether that particular employee has health insurance or not.
2. Medicare tax (not Social Security taxes) paid by the local church as the employer share for ALL employees, whether enrolled in the health plan or not.
3. Federal Income tax withheld from paychecks from ALL employees.

Report what was paid and withheld by the local church for everyone, not just those who have health insurance. It may help to consult the Form 941s you’ve completed during 2012. Income tax withheld is on Line 3. For the Medicare taxes, you can use Line 5c (column 2) for the year.

Line 20.  Write the smaller of Lines 16 and line 19. This is the amount to write on Form 990-T Line 44f.

This information is intended to be educational and informational and should not be considered tax or legal advice.

For a typical local church

Non-profits are required to annually file Form 990 with the IRS. Churches are exempt from this requirement. Form 990-T is an amendment to Form 990 and rarely used. The only reason to use the form is to claim the rebate of health insurance premium payments made available through the new health care reform law. It’s a complicated form, but is very simple for our use.

At the top, you will need to declare the tax year January 1, 2012 ending December 31, 2012. Then write the address of the church.
A. Skip this
B. Check the box next to “501”. In the spaces next to that, write ( C ) and ( 3 ).
C. Write the value of your church owned real estate plus the value of any financial accounts. It has no bearing on anything, but sometimes a blank draws the IRS’s attention.
D. Use the local church EIN, “employer identification number”. It’s the same number you use to file payroll taxes.
E. Skip this.
F. The group ruling number for the entire American Baptist denomination is #3125. This is the only time you will ever use this number. Typically, when asked for your tax exempt number you should use your EIN (above).
G.  Check the box for a 501(c) 3 corporation
H.   Religious Non-Profit
I.     No
J.    Give the name and phone number of the person completing the form.

Part 1  Skip this entire part. If the church had “rental income” from another non-profit program using the building, do NOT report that on Line 6. Churches are not obligated to report. But DO write $0 on Line 13 Net.

Part 2 Skip this entire part.

Part 3 Skip this entire part.

Part 4 Skip lines 40, 41, 42, and 43.
For Line 44 go to line f. Write the amount from Form 8941 Line 20.
Write this same number: (the total for Line 44f) on
Line 45
Line 48
Line 49. Be sure to place in the “refunded” box

Part 5 Check “No” for questions 1 and 2. Skip Line 3.

Sign it. Save a copy. Add the Form 8941 you completed and mail the form to:
Department of the Treasury
Internal Revenue Service Center
Ogden, UT 84201-0027

This information is intended to be educational and informational and should not